Title Receptionist/Assistant
Salary $13.00
Start Date 2017-05-15
Location Riverhead
Job Information

Currently Seeking a F/T Receptionist/Assistant to work in our main office.
Responsible for handling main office administration duties, including greeting visitors, answering and directing incoming phone calls, handling agency inquiries, mail distribution, and provides clerical support to the Human Resources Department and Executive Team. Reports directly to the Director of Human Resources.
Primary Duties and Responsibilities:
• Serves visitors by greeting, directing and announcing them appropriately;
• Alerts staff who are waiting for guests and announce all visitors to maintain lobby security;
• Answer, screens and forwards phone calls while providing basic information when needed;
• Takes and relays messages to administrative main office staff;
• Enables constant communication between the main office and external programs via e-mail, telephone and internal information networks;
• Monitors attendance within the main office; tracking whereabouts throughout the day;
• Schedules meetings and conference rooms when needed;
• Orders lunch for both in and out of office meetings;
• Makes arrangements for deliveries of gifts (flowers, fruit baskets, etc.);
• Ensures reception area and kitchen area is clean and tidy;
• Copies and distributes employment applications to prospective candidates;
• Assists Human Resources with the onboarding process as well as putting together new employee files, filing, etc.
• Assists staff with ADP registration;
• Provides mailing assistance to clinical staff: mailings, forms, etc.;
• Adheres postage to outgoing mail and arranges for postage machine to be funded at all times;
• Manages repairs and order supplies on office copiers, fax machine, postage machine, etc.;
• Generates staff ID badges to new employees and when they are lost/misplaced;
• Prepare receipts for receivables (rent, cable, fundraising, etc.) and provides a weekly report;
• Provides clerical support to the Executive staff including filing, correspondences, proof reading, light meeting minute taking, and special projects when needed; Also assists office staff with projects when needed;
• Additional responsibilities assigned by Supervisor.
Minimum Requirements:
• Self-Starter
• Excellent communication, interpersonal, and organizational skills.
• Ability to problem solve and multi-task
• Typing skills 50 wpm and excellent computer skills including Microsoft word, excel, PowerPoint and outlook software preferred
• Ability to maintain confidentiality
• Attention to detail
Minimum Qualifications: High school diploma with 3 + years clerical experience. Prior experience working within a Human Resources Department a plus! Valid NY State Driver’s License.

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